Position: Human Resources Assistant

Essential Duties and Responsibilities:

The Human Resources Assistant will assistant to the Human Resources Manager in preparing documents, daily database administration and file maintenance.

• Accurate and timely processing of weekly timesheets for payroll.

• Accurate and timely database inputs.

• Processes benefit enrollment paperwork and fax to insurance carriers.

• Coordinate recruiting and related activities such as scheduling interviews, preparing job postings, collecting new hire paperwork, and initiating new hire background checks.

Specific Job Assignments:

Timesheets (Every Monday with a completion deadline of 11am Tuesday)

• Verify the receipt of all weekly timesheets from all non-exempt employees.

• Contact managers to obtain missing timesheets.

• Sign and Date all timesheets.

• Review timesheets

• Did they mark through actual time worked?

• Did they complete the summary section?

• Verify actual hours worked.

• Assess for overtime or additional straight time.

• Complete excel spreadsheet weekly to track both hours paid and actual hours worked each week.

• File timesheets in date order by employee.

• Keep supply of timesheets on wall file.

• Distribute a supply of timesheets to groups each month.

HRIS

• Time Sheets

• Review timesheets and input any time off that is not already on the system.

• Make the necessary adjustments if less time is taken than originally requested.

• Time Off Requests

• Input time off requests.

• Process Vacation Cash Outs.

• Process the daily blue sick logs.

• Process the weekly sick hotline log spreadsheet.

• Complete a monthly audit for duplicate time off entries.

• Complete a monthly audit for maximum time off accruals.

• Complete a monthly audit for personal days.

• File Time Off Requests.

• Re-index the database daily.

• Process HRIS ProNet Workflow requests (address, phone, etc.)

• Verify the request is in capital letters.

• Contact the employee if anything looks wrong.

• Input action notices (step increases, unpaid time, transfers, payroll withholding, property, OSHA claims. Performance appraisal data, etc.)

• Input new hire information (employee info, benefits, digital photo, ID, and time off)

• Term employee routine.

• Update benefits plan tables, when necessary.

• Update salary plan tables, when necessary.

Benefits

• Process new hire benefit paperwork.

• Track COBRA

• Process medical and dental changes.

• Process pre-tax account changes.

• Make FMLA packets.

Recruiting

• Maintain the master recruiting spreadsheet.

• Communicate with applicants regarding incomplete applications.

• Schedule interviews.

• Run criminal background checks.

• Make new hire packets.

Personnel Files

• Make the following personnel files for new employees.

• Main Personnel File

• Benefit

• Confidential

• Timesheets (if necessary)

• Close the personnel files for terminating employees.

Application Process:
Note: Please have Adobe Reader® version 6.0 or higher installed on your computer.  You must submit your application while online and within your web browser. Saving the application to your computer and submitting it later will cause your application to be rejected.

For consideration, please complete and submit your application using our online application page.  Before contacting us, please consult our Adobe Acrobat help if you experience issues while trying to access the online application page.

Questions? Email: jobs@mpdlaw.com

Incomplete application packages will not be considered for initial interview.  If you experience trouble obtaining any application materials, please contact Human Resources at 503-225-9100.